Senior Contract Specialist

01-Scope of Working

  • Comply with group procurement policies and procedures
  • Review contract terms and conditions to balance risk appetite with commercial objectives to comply with established policies, procedures, and guidelines
  • Negotiate best possible contractual terms with vendors to ensure the company obtains the best commercial advantage possible
  • Manage problem solving, arising due to vendor’s failures, changes in legislation, tax, financial regulations
  • Drafting and reviewing terms for standard forms like NDAs, LOIs, LOAs, BONDs
  • Administering contracts in accordance with company policies and procedures, provide interpretation and analysis of contract documents and reviews and evaluation of stakeholder requests for changes in or revisions of contracts that involve technical specifications, cost, or schedule impact on the company
  • Ensure contract is timely close-out, extension or renewal
  • Maintain contractual records and documentation such as receipt and control of all contract correspondence, suppliers contact information sheets, contractual changes, status reports and other documents for all projects/purchases
  • Ensure that contracts and proposals are properly entered into company databases and securely maintained
  • Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation
  • Provide accurate analysis report & information to the Superior or Management
  • Perform any task assigned by Superior or Management

2. Duties & Responsibilities:

  • Prevent errors and costs involve to the company
  • Develop contract templates including Drafting, Evaluation, Negotiation and Execution as assigned
  • Timely close-out, extension or renewal to meet deadline
  • Timely filing all contractual records and documentation such as receipt and control of all contract correspondence, suppliers contact information sheets, contractual changes, status reports and other  documents for all projects/purchases
  • Timely develop report as assigned from the superior or management

3. Qualification & Requirement:

  • High level communication skills at all levels (written and verbal) and the ability to undertake negotiations with suppliers in the resolution of disputes
  • Ability to analyze and solve problems and complaints
  • Organizing and coordinating skills
  • Negotiation skills and establishment of contractual arrangements for goods and services
  • Ability to work under limited direction, including experience in planning, prioritizing and organizing work for self and others to achieve goals and deadlines
  • In-depth knowledge of procurement regulations, contract documents and legal specifications
  • Knowledge of contractor compliance issues and procedures, as applicable to company
  • Knowledge of government regulatory and legislation
  • Time management skills with the ability to manage multiple tasks in various stages of completion efficiently and effectively
  • Proficient in MS Office, Excel, PowerPoint and Outlook
  • Good communications skills and good in both written & spoken in English and Khmer

4. Working Days and Hours:

  • Monday to half Saturday: 8:00am to 12:00pm & 1:00pm to 5:00pm
  • Lunch Time: 12:00pm to 1:00pm

5. Workplace:

Senior Contract Specialist: is based in Head Office of Peng Huoth Group, Department of Procurement.

6. Relationship:

  • Internally

To maintain good working relationships within a team, all relevant departments, key client contacts and decision-makers.

  • Externally

To ensure the customers and vendors are served professionally and efficiently at all times

Assistant to Deputy Group Chief Procurement Officer

01-Scope of Working

  • Comply with group procurement policies and procedures
  • Plan and organize procurement operations of the assigned work
  • Primary contact for new suppliers and participate in the supplier qualification process
  • Negotiate best possible procurement and logistics terms with vendors to ensure the company obtains the best commercial advantage possible
  • Conducting commercial analysis and price benchmarking of all vendor proposals
  • Manages contract notification and implementation of supplier changes
  • Manage problem solving, arising due to vendor’s failures, changes in legislation, tax, financial regulations
  • Prevent procurement errors and costs involve to the company
  • All supporting docs such as quotation, RFP/RFI or any other related docs are in placed with proper filing for future records
  • Coordination and supervision of Purchase Ordering and delivery schedules
  • Provide accurate analysis report & information to the Superior or Management
  • Perform any other ad-hoc task assigned by Superior or Management

2. Duties & Responsibilities:

  • Prevent procurement errors and costs involve to the company
  • New sourcing for new purchase or by recruits new supplier for appointed items purchase to get better cost or T&C (quality/payment term/delivery time/warranty/service) compare to the existing suppliers
  •  Review quotes, proposals, requisitions, and purchase orders for accuracy and conformance with established policies, procedures, and guidelines
  • Review and check all submit docs are correct and timely advice if any discrepancies
  • Conducting commercial analysis and price benchmarking of assigned work
  • Administer all docs are proper filing and store
  • Timely develop report as assigned from the superior or management

3. Qualification & Requirement:

  • Dynamic, self-motivated, initiative and able to communicate effectively with all levels
  • Strong analytical skill, negotiating skills, attention to details and target oriented
  • Strong problem-solving and organizational skills
  • Chinese/Thai is advantage
  • Able to travel domestically and internationally
  • Work under pressure
  • Understanding procurement and logistics
  • Knowledge of Local taxes and INCOTERM
  • Knowledge of relevant regulatory requirements
  • Knowledge of procurement and inventory management system
  • Time management skills with the ability to manage multiple tasks in various stages of completion efficiently and effectively
  • Proficient in MS Office, Excel, PowerPoint and Outlook
  • Good communications skills and fluent in both written & spoken in English
  • Examples of adding value as both an individual contributor and active team member

4. Working Days and Hours:

  • Monday to half Saturday: 8:00am to 12:00pm & 1:00pm to 5:00pm
  • Lunch Time: 12:00pm to 1:00pm

5. Workplace:

Assistant to Deputy Group Chief Procurement Officer: is based in Head Office of Peng Huoth Group, Department of Procurement.

6. Relationship:

  1. Internally
  2. To maintain good working relationships within a team, all relevant departments, key client contacts and decision-makers.
  3. Externally

To ensure the customers and vendors are served professionally and efficiently at all times