Senior Contract Specialist

01-Scope of Working

  • Comply with group procurement policies and procedures
  • Review contract terms and conditions to balance risk appetite with commercial objectives to comply with established policies, procedures, and guidelines
  • Negotiate best possible contractual terms with vendors to ensure the company obtains the best commercial advantage possible
  • Manage problem solving, arising due to vendor’s failures, changes in legislation, tax, financial regulations
  • Drafting and reviewing terms for standard forms like NDAs, LOIs, LOAs, BONDs
  • Administering contracts in accordance with company policies and procedures, provide interpretation and analysis of contract documents and reviews and evaluation of stakeholder requests for changes in or revisions of contracts that involve technical specifications, cost, or schedule impact on the company
  • Ensure contract is timely close-out, extension or renewal
  • Maintain contractual records and documentation such as receipt and control of all contract correspondence, suppliers contact information sheets, contractual changes, status reports and other documents for all projects/purchases
  • Ensure that contracts and proposals are properly entered into company databases and securely maintained
  • Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation
  • Provide accurate analysis report & information to the Superior or Management
  • Perform any task assigned by Superior or Management

2. Duties & Responsibilities:

  • Prevent errors and costs involve to the company
  • Develop contract templates including Drafting, Evaluation, Negotiation and Execution as assigned
  • Timely close-out, extension or renewal to meet deadline
  • Timely filing all contractual records and documentation such as receipt and control of all contract correspondence, suppliers contact information sheets, contractual changes, status reports and other  documents for all projects/purchases
  • Timely develop report as assigned from the superior or management

3. Qualification & Requirement:

  • High level communication skills at all levels (written and verbal) and the ability to undertake negotiations with suppliers in the resolution of disputes
  • Ability to analyze and solve problems and complaints
  • Organizing and coordinating skills
  • Negotiation skills and establishment of contractual arrangements for goods and services
  • Ability to work under limited direction, including experience in planning, prioritizing and organizing work for self and others to achieve goals and deadlines
  • In-depth knowledge of procurement regulations, contract documents and legal specifications
  • Knowledge of contractor compliance issues and procedures, as applicable to company
  • Knowledge of government regulatory and legislation
  • Time management skills with the ability to manage multiple tasks in various stages of completion efficiently and effectively
  • Proficient in MS Office, Excel, PowerPoint and Outlook
  • Good communications skills and good in both written & spoken in English and Khmer

4. Working Days and Hours:

  • Monday to half Saturday: 8:00am to 12:00pm & 1:00pm to 5:00pm
  • Lunch Time: 12:00pm to 1:00pm

5. Workplace:

Senior Contract Specialist: is based in Head Office of Peng Huoth Group, Department of Procurement.

6. Relationship:

  • Internally

To maintain good working relationships within a team, all relevant departments, key client contacts and decision-makers.

  • Externally

To ensure the customers and vendors are served professionally and efficiently at all times